Epic Motion Dance Studio™ Wenatchee

Volunteer Tax Deduction Guide

(For All Volunteers, Instructors, Performers and Support Staff)

Thank you for donating your time, skills, and creativity to Epic Motion Dance Studio NPO.
As a registered 501(c)(3), some of your out-of-pocket volunteer expenses may be tax deductible.

This guide explains what you can deduct, what you cannot, and how to request documentation if needed.

✅ What You CAN Deduct as a Volunteer

1. Mileage for Volunteer Work

You may deduct mileage driven specifically to volunteer for Epic Motion at the IRS charitable rate:

14 cents per mile

Applicable for:

Teaching or helping at a class
Volunteering at shows, rehearsals, events
Studio prep, setup, or clean-up
Any volunteer-approved role

Keep a simple log of date, purpose, and miles.

2. Supplies and Items Purchased for the Nonprofit

If you buy something only for Epic Motion, it may be deductible.

Examples:

Decorations or props for shows
Cleaning supplies
Snacks/water for volunteers
Flyers or printing costs
Office supplies used for volunteer tasks
Costume pieces used exclusively for a performance

Must be out-of-pocket and not reimbursed.

3. Costumes / Uniforms — Only If ALL Are True:

Required for a performance or volunteer role
Not suitable for everyday wear
Purchased by the volunteer
Used for Epic Motion activities

Everyday clothing (heels, leggings, typical dance attire) is not deductible.

4. Travel Expenses (Special Cases Only)

If you travel solely and exclusively to volunteer for Epic Motion:

Lodging
Transportation
Meals
May be deductible if there is no personal entertainment or mixed-use purpose.

❌ What You CANNOT Deduct

The value of your time or teaching hours
Instructor services (teaching, training, choreography)
Makeup, hair products, typical clothing
Any item you later use personally
Anything Epic Motion reimburses you for
Class fees, memberships, or training costs

📌 Recordkeeping Tips

To support deductions, volunteers should keep:

Receipts for any purchased items
Mileage logs
Emails/messages showing volunteer participation
Any acknowledgment letter provided by Epic Motion

📄 Do You Need an Acknowledgment Letter?

The IRS requires written acknowledgment from the nonprofit if:

You donate items over $250, OR
You incur more than $250 in unreimbursed volunteer expenses

Epic Motion can provide this letter for you.

Just request one anytime by contacting the director.

🙌 Thank You for Volunteering

Your dedication supports our ability to provide inclusive dance, aerial, and performance opportunities for adults and teens.
We appreciate your time, energy, creativity, and passion.